How to Set Up a Virtual Data Room

Virtual data rooms provide an efficient method of sharing documents with other parties in due diligence and other M&A transactions. However, how effective the solution is depends on the way it’s implemented and used.

Choose an VDR designed with sharing seriousness as a primary goal. It should provide a range of tools that allow users to upload and distribute files in bulk. It should allow administrators to create folders and indexes in a snap. It should have a robust search tool that enables users to quickly find documents. The service should permit users to download and print PDF files that include watermarks. Admins should be able to keep track of the time at which documents are printed and downloaded.

When selecting a vendor, consider whether it offers an annual subscription or a single-use transaction. A subscription that is annual allows for greater flexibility and lower cost of ownership. It also eliminates the possibility of price hikes that could occur during the duration of the contract.

A quality VDR can be compatible with multiple browsers and platforms, including Mac and Linux. It should be able handle any file format. Additionally, it should be easy to alter the appearance and feel of a virtual data room using customized www.thatvdr.com/how-to-set-up-a-virtual-data-room-without-problems/ branding.

Verify that the VDR is equipped with strong security features to ward off unauthorised access. For instance, the VDR should provide multi-factor authentication as well as user security impersonation. Additionally, it should allow administrators to set a session limit that will shut down the user’s session following the specified time of inactivity.